Document Scanning

Substitution scanning as a driver of your digital transformation

Scanning documents is about more than just digitizing your records. It is a strategic operation to ensure your information is preserved, secure and accessible, to reduce the costs associated with physical storage and to take a structured approach to digital transformation.

Comprehensive support

Substitution scanning requires strong technical expertise, exceptional precision and an unwavering attention to detail. Service de gestion documentaire France Longpré provides turnkey management for all kinds of documents and industries.

1. Analysis of the initial situation
2. Classification scheme
3. Retention schedule
4. Substitution scanning procedure, scan log and naming convention
5. Inventory of documents to be retained and destroyed
6. Physical preparation of documents
7. Scanning
8. Entry in the log
9. Naming
10. Quality control
11. Injection of documents into your IT structure
12. Secure destruction of scanned documents
13. Continuous scanning of new documents

Compliant scanning

Each document is scanned according to the archival, technical and legal requirements that govern substitution scanning. This allows the digital document to replace the original while keeping its legal value.

• • Stability and integrity of scanned content

Rigorous quality control at every stage
Application of a clear and lasting naming convention
Complete process documentation using a scan log
Structured integration of files into your electronic document management system (EDMS)Chaque document est numérisé selon les exigences archivistiques, techniques et légales qui encadrent la numérisation de substitution. Cela garantit que le document numérique peut remplacer l’original, tout en conservant sa valeur légale.

• Stabilité et intégrité du contenu numérisé
• Contrôle qualité rigoureux à chaque étape
• Application d’une convention de nommage claire et durable
• Documentation complète du processus via un registre de numérisation
• Intégration structurée des fichiers dans votre système de gestion électronique des documents (GED)

The solution for improved accessibility and security

Scanning makes it easy to quickly and securely access critical information, no matter where or when. It helps reduce the risk of loss, obsolescence or unauthorized access, with your document management, service continuity and data protection goals in mind.

Companies that take a serious and methodical approach to scanning will find it gives them an undeniable competitive edge.

Blueprint scanning

Our team has a large format scanner that can be used to scan documents up to 36 inches wide with the exact same quality and security standards. It’s the perfect tool for scanning blueprints and technical drawings.